Temple Emanuel Sinai

🧠 Getting Started: Planning Your Event

Before you fill out forms or reserve space, it’s important to think through the big-picture goals and assemble your planning team. This phase sets the foundation for a smooth, successful event.

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👥 Who Is Planning the Event?

Start by identifying the core planning group:

• Who is taking the lead?

• Who else is involved in planning and logistics?

• Who is the Temple board liaison (if applicable)?

This group will be responsible for making key decisions and communicating with temple staff.

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🎯 What Will the Event Be?

Hold a kickoff planning meeting to discuss the overall vision and structure of the event.

Consider the following:

• Purpose: What is the event meant to accomplish?
  (e.g., fundraiser, community celebration, religious observance)

• Goals: What outcomes are you hoping for?
  (e.g., raise $5,000, attract 200 attendees, celebrate a holiday)

• Audience: Who is this for?
  (e.g., congregation, community members, families, children)

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🧩 Key Components & Responsibilities

Brainstorm the event’s major elements:

• Will there be a speaker, performer, or presentation?

• Will food be served?

• What’s the general flow or structure of the event?

Once the core components are identified, delegate responsibilities and set deadlines. Suggested roles include:

• Event Lead / Overall Coordination

• Volunteer Coordinator (ensures roles are filled and supported)

• Liaison to Temple Staff and/or Board

• Publicity Lead

• Food & Catering Coordinator (if applicable)

• Decorations / Setup Design

• Day-of-Event Coordinator

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🛠 Additional Event Roles

Depending on the scale of your event, consider assigning:

• Setup and Cleanup Leads

• Welcome Desk / Registration

• Greeters

• Technical Support (A/V, livestreaming, slides, etc.)